Last updated: August 2026
Business name: GIS for Land Managers
Legal status: Sole trader
Contact: stevie@gisforlandmanagers.co.uk

1. Purpose of this policy

This policy explains how GIS for Land Managers collects, uses and protects information in accordance with UK data protection laws, including the UK GDPR and Data Protection Act 2018.

2. Information I collect

I collect and process information necessary to provide GIS support, training and consultancy services. This may include:

• Business names and professional contact details
• Site and land information
• Project documentation and spatial data
• GIS projects, files, screenshots or recordings provided for support or review

I only access or collect information needed to provide the agreed service.

3. Client data and system access

Some services may require access to client GIS projects, data or systems.

Where access is provided, I will only access information necessary to provide the agreed service and will follow the client's security and access requirements.

Client information and system access will not be shared with anyone else.

4. How information is stored

Information is stored using password-protected devices and secure cloud services. Access is limited to me.

Reasonable measures are taken to protect information against unauthorised access, accidental loss, alteration or disclosure.

5. How information is used

Information is used to provide GIS support, training and consultancy services, communicate with clients, manage projects and maintain necessary business records.

Client information will not be used for another client's benefit without permission.

With client consent, testimonials or anonymised and non-sensitive project information may be used for promotional or illustrative purposes.

6. Sharing information

I do not sell personal or client information.

Information will only be shared with third parties where necessary to provide an agreed service, where the client has authorised it, or where required by law.

Companies that provide essential services to the business, such as email and cloud storage, may process information only as necessary to provide those services.

7. Website analytics

This website uses IONOS SiteAnalytics to understand how the website is used and improve its performance.

IONOS collects limited technical and usage information, including an anonymised IP address. Analytics data is processed within the EU and deleted after eight weeks.

This processing is based on your consent, which can be managed through the website's privacy settings.

8. Data retention

Information is kept only for as long as reasonably necessary to provide services and meet legal, financial or professional obligations.

Project data and working files that are no longer required will be securely deleted.

9. Your rights

Under UK data protection law, you may have the right to:

• Access personal information held about you
• Ask for inaccurate information to be corrected
• Request deletion of information in certain circumstances
• Object to or restrict certain uses of your information
• Withdraw consent where information is processed on the basis of consent

Requests can be made to Stevie@gisforlandmanagers.co.uk.

You also have the right to raise a concern with the Information Commissioner's Office.

10. Changes to this policy

This policy will be reviewed and updated as the business develops or if the way information is collected or processed changes.